SmartOffice Accounts Payable Automation for Sage 200 & Sage 50
Replace manual supplier invoice processing with intelligent automation - fully integrated with Sage 200 Professional and Sage 50c. Irish SMEs. Real results.
- Fully integrated with Sage 200 Professional
- Fully integrated with Sage 50c
- Secure web-based portal — 24/7/365 access
- 7-year document retention included
Is Manual Accounts Payable Costing Your Business?
Finance teams across Ireland waste thousands of hours each year on repetitive supplier invoice administration. Sound familiar?
– Opening & sorting supplier invoices
Hours spent handling paper or email invoices, sorting by supplier, and preparing batches for processing
– Chasing approvals manually
Routing invoices to the right approver by hand causes bottlenecks, delays, and missed payment deadlines.
– Re-keying data into Sage
Manually entering invoice data into your accounting system introduces errors and consumes valuable finance time.
– Hunting for missing invoices
When an invoice goes missing, the entire process restarts — creating delays, disputes, and supplier friction.
– Storing & retrieving paper documents
Physical filing cabinets and disconnected digital folders make audit retrieval slow and unreliable.
– Manual statement reconciliation
Reconciling supplier statements by hand is time-consuming and prone to discrepancies going unnoticed.
Automated Supplier Invoice Processing in 4 Steps SmartOffice APS replaces every manual stage of your accounts payable workflow with intelligent, rules-driven automation — integrated directly into Sage.
1. Supplier Submits Invoice
Suppliers email invoices and statements directly to a secure, branded web portal — no post, no manual collection.
2. Automated Data Capture
SmartOffice extracts supplier name, invoice number, line items, costs, and purchase order references automatically. POs are matched to GRNs instantly.
3. Intelligent Approval Routing
4. Automatic Posting to Sage
Approved invoices are migrated directly into your Sage 200 or Sage 50 accounting system, maintaining full financial accuracy and traceability.
Running Simultaneously in the Background…
✓ Invoices are automatically reconciled against supplier statements – missing invoices trigger immediate alerts.
✓ Suppliers can resubmit missing invoices directly to the portal, eliminating printing and postage costs.
✓ Historical and agreed supplier pricing is compared on the fly — line-item discrepancies are automatically red-flagged for review.
✓ All supplier documents are securely stored for 7 years with fast, searchable retrieval for audits and queries.
Why Irish Businesses Choose SmartOffice AP
From pharmacy groups to distribution companies, SmartOffice AP delivers measurable, fast-returning value across Irish SMEs.
90% — Time Savings on Invoice Processing
Save up to 90% of the time your finance team currently spends processing supplier invoices manually.
85% — Reduction in AP Workflow Costs
Reduce accounts payable operational costs by up to 85%, freeing budget for higher-value finance activity.
Greater Accuracy & Fewer Errors
Eliminate manual re-keying errors and improve statement reconciliation accuracy through intelligent automation.
Finance Team Productivity
Free your finance team from repetitive admin so they can focus on analysis, forecasting, and business growth.
Paperless AP Processes
Eliminate physical invoice handling, postage, printing, and filing storage costs entirely.
24/7 Secure Access
Access supplier documents from anywhere, at any time — via a fully secure, role-based web portal.
Stronger Purchase Controls
Align supplier spend with approval workflows and budget controls, improving financial governance.
Fast Return on Investment
SmartOffice APS is designed to pay for itself quickly — with documented ROI proven in the Irish market.
FAQ
Frequently Asked Questions About SmartOffice AP
Common questions from finance teams and business owners exploring automated accounts payable solutions for Sage.
1. What is SmartOffice AP and what does it do?
SmartOffice AP (Automated Payables Solution) is a secure, web-based accounts payable automation platform fully integrated with Sage 200 Professional and Sage 50c. It replaces manual supplier invoice processing — from receipt and data capture to approval routing, statement reconciliation, and posting to Sage — with intelligent, rules-driven automation.
2. Does SmartOffice integrate directly with Sage 200?
Yes. SmartOffice AP is fully integrated with both Sage 200 Professional and Sage 50c, ensuring approved invoices are posted directly to your accounting system with full financial accuracy and document traceability — no manual re-keying required.
3. How much time can SmartOffice AP save our finance team?
SmartOffice AP delivers up to 90% time savings on supplier invoice processing compared to manual methods. This is documented in the Stacks Pharmacy Group case study, an Irish pharmacy group supported by DB Computer Solutions.
4. What cost savings does SmartOffice AP deliver?
SmartOffice AP reduces accounts payable workflow costs by up to 85%, as evidenced in the Stacks Pharmacy Group case study. The solution is positioned to deliver a fast return on investment, particularly for organisations with high invoice volumes.
5. Is SmartOffice AP suitable for Irish SMEs?
Yes. SmartOffice is specifically designed to be scalable and user-friendly for SMEs, and it is widely adopted by Irish businesses across pharmacy, healthcare, hospitality, distribution, and professional services sectors. DB Computer Solutions provides full implementation and ongoing support.
How long are supplier documents stored in SmartOffice?
All supplier invoices and documents are securely stored within SmartOffice APS for 7 years. Powerful search functionality enables quick, on-demand retrieval for audit, compliance, and query resolution purposes.
Ready to Automate Your Accounts Payable?
See how SmartOffice AP integrates with your Sage system and transforms your finance workflows — speak with a DB Computer Solutions specialist today. Contact Carl 087 1717238 / carl.ashley@dbcomp.ie Visit dbcomp.ie for more information.