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InShip Description

Take the hassle out of invoice processing. Stop wasting time. InShip automates Accounts Payable processing to increase accuracy and efficiency.

InShip from DB Computer Solutions simplifies Accounts Payable invoice processing, resulting in significant savings in time, effort, and salaries. This automated inward processing system grabs invoices attached to supplier emails, analyses them, and feeds the relevant data into users’ existing accounts software for processing, approval and payment.

How it Works

  1. Integrate with your Sage Accounting Solutions – DB Computer Solutions systems engineers fully integrate InShip with your existing Sage 50c or Sage 200c accounting system. Integration enables InShip to migrate processed supplier invoice data to those solutions for inclusion in your company’s financials.

  2. Data Extraction

    Upon receiving an invoice via email from a new supplier, users instruct InShip what data you want to extract. After that, simply sit back while InShip automatically processes all future invoices and statements from that supplier.

  3. Approval

    Invoices are automatically forwarded for approval to authorised, specified company employees. This can be for all documents received from specific suppliers, or only documents limited to a specified total amount. Documents exceeding invoice thresholds are sent to employees with higher-value approval privileges, as determined by your company.

  4. Search and Storage

    Eliminate the need for stuffed, bulky filing cabinets. Documents remain securely accessible through our powerful storage and search capabilities, from anywhere in the world, for up to 7 years.

  5. Statement Reconciliation

    Supplier statements are automatically reconciled by InShip. Invoice errors are detected. InShip also provides a simple method of notifying suppliers of any issues encountered through reconciliation.

  6. PO / GRN Matching

    InShip matches invoices to POs generated from your accounts package. Invoices are matched to Goods Receipt Notes on a line-by-line basis.

  7. Insightful Reports

    Gain deeper insight into your invoices as you’ve never had before. See spends on specific suppliers in specific months, or a breakdown of spend across nominal ledgers.

  8. Payments

    Organise and schedule payments of invoices directly from InShip.

  9. Security

    We understand InShip may handle sensitive information. All communications with InShip are secured through SSL SHA-256 with RSA Encryption. We maintain daily server backups on our secure servers.

InShip Benefits

InShip from DB Computer Solutions automates invoice processing to drive:

  • Immense time savings – your staff will no longer have to manage the time-consuming drudgery of supplier invoice processing. Automated processing increases efficiency and productivity, maximises accuracy by eliminating manual re-keying while double-checking correct amounts owed to suppliers, and reduces paperwork.

  • Price Watch – is the internal system that notifies you if a supplier increases their pricing. InShip protects margins by enabling you to keep an eye on costs.

  • Authorised Approval – supplier invoices analysed by InShip are automatically sent to specified employees for final payment approval.

  • Saving money means increasing profits – InShip frees up back office staff to work in other value-added areas of your business. Time savings reduces the amount of overhead your company incurs when processing supplier invoices – savings in time and money that can result in more profits to your business.

  • Integrate with Sage 50c / Sage 200c – Inship is fully integrated with Sage 50c and Sage 200c accounting solutions. Data captured by InShip is quickly migrated to your accounting package and specified ledgers.

Proving Productivity

Recent analyses prove how InShip contributes to increased productivity and efficiency. The graph below points out a startling finding.  Within a specific time period, those using manual processes worked through 700 Supplier invoices.

On the other hand, those using an automated system processed almost 10,500 supplier invoices in the same timeframe. InShip delivers the time-saving benefits sought by any company.


What People Say

“InShip is the best software solution I have ever used in my 25+ years’ experience in Finance/Accountancy.”

Damian Feeney
Barna Recycling

Case Study

Automated InShip reduces games company’s supplier invoice processing costs by 80 percent. See how with our Use Case Study


See how the efficiency of InShip Automated Supplier Invoice Processing will benefit your company by viewing our Showcase.

Contact Us

DB Computer Solutions can help you drive new efficiency and cost-savings with InShip. For more information on InShip from DB Computer Solutions

Contact us now
Email:               Tel: 061 480 980